If you are a conference or event app client (premium, standard or basic), the EVENT APP: PRIVATE or PUBLIC section is relevant to you.  The annual Membership app: Private or Public section is pertinent to Annual Membership App Clients only.  Please refer to your customer agreement or contact customer support if you are having difficulty defining which type of app you have purchased. Note: if you do not see the option to select "public" under basic settings, please contact support@resultsathand.com.

Event App: Private or Public  

Event Type Definition

1. Private Event (DEFAULT EVENT TYPE): The user must login with a recognized user email address to see content available for the event. A recognized participant login is a user email address that is uploaded or added to the app platform by the app admin.
2. Public Event: You must select Public Event in your event's Basic Settings > Eligibility, to change an event from private to public. Any anonymous user can access the app without a recognized login. The anonymous user can create an attendee account profile to access personalized features and areas in the app. Creating an attendee account is as simple as entering your name, email address and creating a passcode. There is no security checks for attendee account creation for a public event.  Speakers, Exhibitor Reps, and Sponsor Rep profile accounts can not be created by an anonymous user in the app.  
   
    

Permissions

Even though an event type may be Private, there are several sections of the app that can be accessed by any anonymous user.  For example, support form, FAQ, social, etc. Access to sections of an app are based on the permissions setting for that section. The permission options are as follows:

• Disabled: This section's home navigation button will be hidden from everyone.
• Everyone: This section will be accessible to anyone, without log-in or profile.
• Sign-In: Only signed in users can access this section.
• Restricted to specific Team(s): Only the selected teams may access the section.

The typical private event permission structure is listed below.  If you would like a different permissions structure for your event, please click on "App Permissions" in the admin portal.

• Everyone has access to: agenda, maps, social, FAQ, support form, exhibitor/sponsor list 
• Signed-In has access to: chatroom, photos, sessions, attachments, evaluations, directory, exhibitor/sponsor details, polling, games, notifications, lead retrieval, one-to-one messaging, notifications
• Disabled and Restricted to: specific Teams are not used in the default event permissions structure. 
  
  
   

Login (security) Options 

Security in the app is a combination of permissions and event type.  If you are hosting a private event, the requirement of a recognized user credential provides a level of security - if the system doesn't authenticate your email address, you will be denied access to the event content (all or partial depending on the permission settings above). 

Event Team Permissions  

The following teams are created in every conference event (NOT in a meeting) and the teams have special permissions:  

1. Speaker: When you assign a speaker to an agenda session, the speaker is automatically added to the speaker team. You can't directly assign a person to the speaker team. If your admin grants permission, the speaker can create a poll question and can access the Speaker User portal. 
2. Exhibitor: During the upload or add process for a company or user, you can assign exhibitors reps to the exhibitor team. These reps will have access to the Exhibitor/Sponsor User portal & lead retrieval features (if granted by the admin). 
3. Sponsor: During the upload or add process for a company or user, you can assign sponsor reps to the sponsor team. These reps will have access to the Exhibitor/Sponsor User portal & lead retrieval features (if granted by the admin). 
4. Checked-in: The user must have a user login / profile to check-in to an event. The action of check-in, automatically adds the user to the checked-in team.
5. Admin: All admins are included on the admin team.

Because members of the above team have additional permissions, a user may not self-select into an above team. Login is required to allow a user speaker or exhibitor/sponsor features. 

You can create additional teams in the User and Teams section of the admin portal.  You can use teams to single out a group of users (pre-conference attendees, board of directors, western region, etc.), providing them (and them alone) access to resources or documents, notifications, and agenda items or sessions.  Even with a public event, if a notification is targeting the speaker team, only speakers will receive the notification alert.